How to Run Registration for Revival Meetings and Ministry Events in Ministry Contacts

This guide provides a complete, beginner friendly, step by step walkthrough for setting up event registration inside Ministry Contacts. These instructions apply to any church or ministry hosting:

Revival meetings
Outreaches
Conferences
Special services

This system helps your ministry:

Collect registrations
Organize attendees
Send confirmations
Follow up before and after the event
Identify the exact sources of new people
Build long term ministry relationships

Everything in this guide can be duplicated for every new event your ministry hosts.

Before You Begin

You will need:

A Ministry Contacts account
A website inside your account
At least one existing event page to clone
At least one existing registration form to duplicate
At least one automation to clone
Your ministry sending email set up
Your ministry text message number verified

Once these are in place, you can begin the setup for a new revival meeting or ministry event.

1. Setting Up Your Event Page

Each registration page acts as a landing page for your meeting. Instead of building from scratch, Ministry Contacts allows you to clone an existing event page.

How to Set Up Your Page

Open Websites
Open My Website
Scroll to your ministry site
Find an existing event page
Clone the page
Rename it for your new city or event
Update all dates, service times, graphics, address, map, and content

Why Cloning Is Important

Keeps branding consistent
Saves enormous time
Ensures all future pages match your proven layout
Prevents missed steps such as missing forms or broken automations

Pro Tip: Prepare a Master Template

Create one event page called Event Master Template
Use this only for cloning
Never publish it
Always update it with your latest design and best copy

2. Creating and Connecting Your Registration Form

Inside Ministry Contacts, all event registration forms are created and managed in the Form Builder tab.
Every event or city must have its own unique form so that automations, tags, and confirmations work correctly.

Step One

Duplicate the Registration Form Inside Form Builder

Go to Form Builder on the left menu
Find your existing event registration form
Click Duplicate or Clone
Rename the cloned form to match the new event

Examples
Revival Registration Pittsburgh
Revival Registration Sewickley
Outreach Registration Tampa

Important

Do not reuse the same form for multiple events.
Each form must be unique so your automation knows which event the person registered for.

Step Two

Edit the Form Fields if Needed

Most ministries will keep the same basic fields:

First name
Last name
Email
Mobile
City

You can also add optional fields if the event requires special information.

Step Three

Attach the Form to the Event Page Popup

Once your new form is created and renamed:

Go to Websites
Open My Website
Go to the event page for the correct city
Click Popup Settings
Open the popup for that event
Replace the form inside the popup with the new form you created in Form Builder

This ensures that when someone clicks Register on that page, they fill out the correct form and enter the correct automation.

Pro Tip

Always double check the form name inside the popup.
If the wrong form is attached, your contacts will receive the wrong email, wrong text, wrong dates, or wrong city information.

Step Four

Connect the Correct Form to the Correct Automation

Inside your event automation:

Open Automations
Select the automation for that event
Click the trigger
Change the trigger form to the new city form you just created

This ensures your workflow:

Tags the contact correctly
Sends the correct confirmation email
Sends the correct confirmation text
Shows the correct city under their contact record

3. Optional Event Content (Testimonies, Media, Photos)

Your template includes areas for testimonies or media, which you can show or hide.

How to Toggle Visibility

Open Layers
Find the testimonies section
Click the visibility icon

Pro Tip: Always Add at Least One Testimony

Even one short video or photo increases trust
People attend events when they see evidence that God is moving

4. SEO Best Practices

SEO settings control how your event appears on Google and social platforms when shared.

Update Each Event Page With

City name
Event title
Event description

Pro Tip: Include the Address in the SEO Description

This helps Google map it correctly and helps people who search for the address.

5. Automations for Registration

This is the heart of the system. Automations do all the work the moment someone registers.

A Standard Event Automation Includes

Trigger: Contact submits the registration form
Tag applied
Email confirmation sent instantly
Text confirmation sent shortly after
Optional reminders
Optional follow up messages

Why Each Event Needs Its Own Automation

Tagging must be unique
Emails must match the city
Texts must match the city
Reminders must match the dates
Staff must know which meeting people registered for

Pro Tip: Use a Consistent Tag Format

Recommended format:

EventCityName
RevivalRegistration City
RevivalUpdates City

Consistent tag structures prevent confusion later.

6. Email Templates and Sending Event Emails

Templates allow you to pre build professional emails and reuse them for every event.

Use Templates For

Registration confirmations
You are invited emails
Final night reminders
Partner only updates
Monthly newsletters

Pro Tip: Put the Church Name and Address in Every Email

People lose track of location
Including the address lowers confusion at the last minute

7. Sending Text Messages to Registrants

Texts are extremely effective for reminders and day of updates.

How to Send a Mass Text

Filter contacts by event tag
Select all
Choose Send SMS
Insert the first name field
Send or schedule

Pro Tip: Send a Same Day Reminder

Morning of the service
Afternoon reminder
Both increase attendance

Example reminder structure:

Hey first name this is a reminder that revival continues tonight at 7 PM. We look forward to seeing you there.

8. Smart Lists for Organization

Smart lists automatically group contacts by criteria and update on their own.

Use Smart Lists For

People in the same region
People who registered for multiple nearby cities
All contacts from specific states
Revival attendees
Partners

Pro Tip: Create Geographic Smart Lists

Example:

All contacts in the state your ministry is traveling to
All contacts within fifty miles of a city
All contacts from the last three meetings

This allows you to market future events instantly.

9. Tracking Sources and Engagement

Inside every contact record you can see:

How they registered
Which page they visited
Which ad they clicked
Whether they opened emails
Whether they clicked links
Whether they came in person
Whether they scanned your QR code

Pro Tip: Track Which Ads Work

If you run Facebook or Instagram ads
Connect your social media accounts
View exactly which ad produces registrations
Stop what does not work
Increase ad spend on what works

10. Post Event Strategy (The Most Valuable Step Most Ministries Forget)

After the meeting ends, your real follow up begins. This is where Ministry Contacts becomes powerful.

Five Things to Do After Every Meeting

Send a thank you email
Send a testimony video from the service
Invite them to the next meeting
Offer a free resource
Add them to a monthly update flow

Pro Tip: Create a Follow Up Automation

After the event ends, send:

Day one thank you
Day three testimony video
Day seven next event invitation
Day fourteen connect with our ministry

This builds long term discipleship and relationship with new people.

11. Full Process Summary

Your Ministry Contacts event registration system includes:

A cloned event page
A custom popup form
A city specific automation
City specific tags
Email and text confirmations
Smart lists
Post event follow up
Source tracking to see exactly what works

This system is simple to run, easy to duplicate, and extremely effective for any ministry that travels, hosts services, runs outreaches, or builds a strong email and SMS list.